Jira & Confluence 
Bitrix24 Japan visa · visiting relatives or friends
Invitation letter for a Japan visa — with the Letter of Guarantee and the itinerary, ready to sign
Short answer. The three papers your relative or friend in Japan sends you are open below: invitation letter, Letter of Guarantee on the official form and the itinerary. Invitation letter: From the inviter in Japan, on the Embassy form; for friends or distant relatives it must describe the relationship in detail (Checklist «Visiting relatives» (April 2025), item 9; «Visiting friends», item 9).
- PSA birth and marriage certificates must be issued on or after: type the date
Check your own case.
Embassy of Japan in the Philippines, checklists «Visiting relatives» and «Visiting friends or distant relatives»: PSA birth and marriage certificates issued within 1 year.
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Trip budget
Who pays what — you or your relative in Japan
Prices are examples — put in your own. The guarantor’s part goes into the Letter of Guarantee; for your part the Embassy asks for your bank certificate and ITR.
- Send the letters to your relative in Japan: they fill in and sign the invitation, the Letter of Guarantee and the itinerary.
- They add their Jumin-hyo (all household members) and proof of income, and send the originals to you.
- Apply through an accredited travel agency with your passport, form, PSA certificates and — for your part — bank certificate and ITR.
Who pays is your agreement; the Letter of Guarantee (MOFA form) covers the stay expenses, the return travel and compliance with Japanese laws. Embassy of Japan in the Philippines, checklists «Visiting relatives» and «Visiting friends or distant relatives»: the guarantor attaches one or more of: income certificate, tax certificate, bank certificate (checklists of April 2025); if you pay part — your bank certificate and ITR.
Atty. Liza, Layers template assistant
Tell me the dates, where you will stay and who pays what. I will split the budget and fill the letters for your relative in Japan.
The guarantor’s part goes into the Letter of Guarantee; your part needs your bank certificate.
An illustrated character, not a lawyer.
Deadlines
The rules, with the source
| What | Deadline | Source |
|---|---|---|
| Invitation letter | From the inviter in Japan, on the Embassy form; for friends or distant relatives it must describe the relationship in detail | Checklist «Visiting relatives» (April 2025), item 9; «Visiting friends», item 9 |
| Reason for the invitation | Papers that show the occasion (graduation, wedding, medical certificate…); if the stay is longer than 30 days — a letter explaining why | Checklist «Visiting relatives» (April 2025), item 10 |
| Itinerary in Japan | Day-by-day plan on the Embassy form, prepared by the inviter | Checklist «Visiting relatives» (April 2025), item 11 |
| Residence certificate (Jumin-hyo) | Of the inviter and the guarantor, all household members, nothing omitted except the Individual Number and the Jumin-hyo code; Koseki-tohon if the inviter or the spouse is Japanese; both sides of the residence card if not Japanese | Checklist «Visiting relatives» (April 2025), item 12 |
| Letter of Guarantee | Only if the guarantor pays part or all of the trip — on the Embassy form | Checklist «Visiting relatives» (April 2025), item 13; «Visiting friends», item 14 |
| Guarantor’s proof of funds | One or more, the latest: Income Certificate (Shotoku-shomeisho), Tax Certificate (Nozei-shomeisho, with total income), Bank Certificate | Checklist «Visiting relatives» (April 2025), item 14; «Visiting friends», item 15 |
| Your papers | Passport and a copy of its data page; application form with a 4.5 × 3.5 cm photo; Authorization Letter for checking your PSA certificates | Checklist «Visiting relatives» (April 2025), item 1–3, 6 |
| PSA certificates | Birth and (if married) marriage certificates issued within 1 year — enough of them to prove the relationship up to the third degree; late registration — add a baptismal certificate and DepEd Form 137; no PSA record — Local Civil Registrar certificate plus PSA Negative Certificate | Checklist «Visiting relatives» (April 2025), item 4–5 |
| If you pay part of the trip | Your bank certificate and a copy of your income tax return (BIR form) | Checklist «Visiting relatives» (April 2025), item 7–8 |
| Friends or distant relatives | Proof of relationship: photos, letters or chats, remittance or parcel receipts, passport pages with stamps of the friend’s country; distant relatives — birth or marriage certificates or Koseki-tohon. If your passport already has a Japanese visa, items 4–6 are not needed | «Visiting friends», item 13; items 4–6 |
Checked on the Embassy of Japan in the Philippines checklists «Visiting relatives» and «Visiting friends or distant relatives», version April 2025 (opened 20.10.2026). Forms marked on the checklists are downloaded from the Embassy website. The Embassy updates these lists — open the current one before you apply. You apply through an accredited travel agency.
Step by step
What to do, in order
1
Agree on the plan
Dates, places, where you stay and who pays — the calculator above splits the budget.
2
The inviter fills in the letters
Invitation letter, Letter of Guarantee (if they pay) and the itinerary — all three are below.
3
They add their papers
Jumin-hyo with all household members, Koseki-tohon or residence card copy, proof of the guarantor’s income.
4
They sign and send them to you
The originals go to you, not to the Embassy.
5
You prepare yours
Passport, application form with photo, PSA certificates issued within 1 year, your bank certificate and ITR if you pay part.
6
Apply through an accredited agency
Check the current checklist on the Embassy website first.
Questions
Is the Letter of Guarantee always needed?
Only when the guarantor pays part or all of your trip. Then the guarantor also sends one or more of: income certificate, tax certificate, bank certificate.
Can I write «visiting relatives» as the purpose?
Write the actual plan: the event, the places and the dates. The itinerary shows it day by day.
Who signs?
The inviter signs the invitation letter and the guarantor signs the Letter of Guarantee. They can be the same person.
Official sources
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Keep the papers in one place
Letters, receipts and notices in one folder you can share with family or a lawyer. The templates and the editor are free; Layers is free for up to 20 people.
These are ready letters and a trip budget, not legal advice.