Jira & Confluence 
Bitrix24 01
Notarial register
Doc. No., Page, Book and Series — entered once, the same in the document and in the book.
- Works today Register spreadsheet with the monthly report
- Coming Numbers stamped into the document and the book automatically
For lawyers and notaries · Philippines
Notarial register and affidavit of loss — fill them in, print them, report by the 10th
Unlike Scribd copies behind a login, you keep the notarial register and fill in the affidavit of loss right on the page, print them or get the file — free.
Since June 2025 the monthly notarial report goes to the Clerk of Court as PDF files by e-mail, by the 10th. The register is open below — or switch to the affidavit of loss, SPA, deeds of sale and seven more, and start filling them in.
Start typing right in the document — no sign-up. It stays in this browser; save it to your free Layers account to keep it, open it on your phone and share it.
- 1Fill in. Type into the notarial register or the affidavit right here on the page — no sign-up, nothing to install.
- 2Print or download. Print it in one click, or download the Excel or Word file to keep and edit.
- 3Send. Print the affidavit on long bond paper and bring it to the notary; e-mail the monthly notarial report to the Clerk of Court.
- 4Deadline. Monthly notarial report: by the 10th of the following month (2025 rules); copies to the signatories within 5 days.
The notarial register, in Excel
Enter the act once — the register and the monthly report agree
- The fields of Rule VI. Entry number, date and time, type of act, instrument, principals and addresses, competent evidence of identity, credible witnesses, fee, place if outside the office.
- Doc. No. / Page / Book / Series. Numbered for you, so the notarial certificate and the book say the same.
- The monthly report. Choose the month: deadline, e-mail subject line, summary by type of act with fees, the entries and a PDF file name for each instrument.
- 5-day e-copy to signatories. A column to note when you sent it, or that it was waived.
The monthly notarial report, step by step
1
Close the month
At the end of each week write the number of instruments notarized; at the end of the month, the register lists every entry in order.
2
Make the PDFs
One PDF per instrument, full colour, named after the instrument, date and parties — the register suggests the file name.
3
Send by the 10th
From your registered e-mail to the Clerk of Court, files attached (no cloud links, no ZIP); a statement if you had no entries.
4
Copy to the signatories
Send each signatory an electronic copy within 5 days unless they waive it.
2004 Rules on Notarial Practice (A.M. No. 02-8-13-SC), Rule VI, as amended by the En Banc Resolution of 4 March 2025 (reported effective 21 June 2025) and OCA Circular No. 197-2025. Check your Executive Judge’s instructions.
Free templates
Ten documents you prepare every week
Look at the first page right here, or open it in the editor — no sign-up to look; sign in free to save your copy as Word.
- Open in the editor →
Affidavit of Loss (Philippines)Lost ID, license, OR/CR or document: facts, diligent search, undertaking to surrender, jurat with competent evidence of identity. See the first page ↓
- Open in the editor →
Special Power of Attorney (SPA)Specific powers, with a variant for OFWs: consular acknowledgment or a foreign notary plus Apostille. See the first page ↓
- Open in the editor →
Deed of Absolute Sale — motor vehicleVehicle details as in the OR/CR, price, warranties, acknowledgment; ready for the LTO transfer. See the first page ↓
- Open in the editor →
Deed of Absolute Sale — real propertyTCT and technical description, price and taxes, warranties, acknowledgment with the page clause. See the first page ↓
- Open in the editor →
Affidavit of Two Disinterested PersonsTwo affiants, facts of their personal knowledge, joint jurat with an ID table. See the first page ↓
- Open in the editor →
Affidavit of Support and Consent — minor travelBoth parents, the companion and the trip, for the DSWD travel clearance. See the first page ↓
- Open in the editor →
Contract of Lease — residentialTerm, rent and deposit, repairs, the Rent Control Act where it applies, Annex A inventory. See the first page ↓
- Open in the editor →
Demand LetterOn law-office letterhead: the claim, the amount, the deadline to pay and what follows. See the first page ↓
- Open in the editor →
Retainer AgreementScope, acceptance and appearance fees, expenses, conflicts, termination. See the first page ↓
- Open in the editor →
Secretary’s CertificateBoard resolution certified by the corporate secretary, with jurat. See the first page ↓
Templates are starting points written for this page, not official forms. Check them against the current rules before use. Licence CC BY 4.0 · © Layers (layers.md).
What it does
The paperwork of a law office, without the stack of paper
Honest status: Works today is live in Layers now, Coming is in progress.
02
10 free templates
Affidavits, SPA, deeds of sale, lease, demand letter, retainer, secretary’s certificate. Open and fill them in the browser, save as Word (.docx).
- Works today Browser editor, save to .docx
03
Pleadings on the Efficient Use of Paper format
Paper size, margins and font set up in the template, with the signature block: Roll No., IBP, PTR, MCLE.
- Coming Pleading template and signature block filled from your profile
04
Reglementary periods
Each deadline becomes a task with a due date and a reminder for you and your staff.
- Works today Tasks, due dates, reminders
- Coming Period counted for you from the date of receipt
05
Case folder
Every file of a matter in one folder; you decide who sees it. Client confidentiality first.
- Works today Folders with shared access
- Coming Access log: who opened what, and when
06
Acceptance and appearance fees
Record the fees of a matter and send the client a bill.
- Coming Fees to invoice
07
Your client on the phone
Chat, calls and shared documents with the client in the Layers mobile app for iOS and Android.
- Works today Mobile apps, chat and calls
08
Retainer signed by code
The client signs the engagement agreement with a one-time code sent by email — no printing, no courier.
- Coming Signing by code
Questions
What is a notarial register?
The notary public’s official book of every notarial act — entry number, date and time, type of act, the instrument, the principals and their competent evidence of identity, the fee (Rule VI, 2004 Rules on Notarial Practice). It must be a permanently bound book with numbered pages.
How do I fill in a notarial register?
One entry per notarial act, in order, with the fields of Rule VI; the Doc. No., Page No., Book No. and Series of the entry go on the notarial certificate of the document. The Excel register numbers them for you and builds the monthly report.
Does an affidavit of loss need to be notarized?
Yes. An affidavit is a sworn statement: you sign it before a notary public (jurat) and show competent evidence of identity. Fill in the template here, print it and bring it unsigned to the notary.
Can I make an affidavit of loss on my own?
You can prepare it yourself — the template has the facts of the loss, the diligent search and the undertaking to surrender the item if found. It becomes an affidavit only when you swear to it before a notary public.
Do I have to sign up to see the templates?
No. The template is already open at the top of this page: type in it right away. It stays in your browser; sign in free to save it to your Layers and open it anywhere.
Can a spreadsheet replace the notarial register?
No. The 2004 Rules require a permanently bound book with numbered pages. The spreadsheet is your working copy: it keeps the entries, numbers Doc. No. / Page / Book / Series, and builds the monthly report — then you write the same entries in the book.
What does the monthly notarial report need since 2025?
Under the amendments to the 2004 Rules on Notarial Practice (reported effective 21 June 2025), the certified copy of the month’s entries and the duplicate originals go as PDF attachments by e-mail from the notary’s registered address within the first 10 days of the next month. Check your Executive Judge’s instructions.
How much does it cost?
The templates and the editor are free. Layers is free for teams of up to 20 people.
Are you connected with the Supreme Court, the IBP or any court?
No. Layers is an independent product. The templates are starting points: check them against the current rules and your own practice before use. Nothing on this page is legal advice.
Can I open the documents in Microsoft Word?
Yes. Templates and documents save as .docx and .xlsx and open in Word, Excel or any other editor.
Where are my files kept?
In the Layers cloud on servers in the European Union. Access to a case folder is only for the people you add.
Your register, templates and deadlines — in one window
Templates and editor are free. Layers is free for teams of up to 20 people.
Layers is an independent product. It is not affiliated with or endorsed by the Supreme Court of the Philippines, the Integrated Bar of the Philippines or any court. Atty. Liza is an illustrated character.