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Bitrix24 Wedding · Excel · automatic totals
Wedding budget spreadsheet — guest count updates catering automatically
Short answer. Change one guest-count cell and every per-person category updates. Guest count: update before approving per-person quantities (workbook formulas).
- Review budget and vendor due datestype the date
Check your own case.
Review after every guest-count or vendor-quote change.
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Wedding · budget · guests
See what guest count changes
Change the guest count, per-guest rate, fixed costs, contributions and payments. Open the full 20-item workbook with RSVPs, tables, vendors and countdown tasks.
- Confirm quotes, taxes, service charges, gratuities, scope and cancellation terms.
- Update RSVPs, tables, meals and accessibility needs.
- Match every deposit to a signed contract and receipt.
Illustrative planning aid only. Example amounts are fictional and are not market prices or vendor quotes.
Lida, Layers template assistant
Change the guest count and I will show the budget shape immediately.
Open the five-sheet Excel planner below for the detailed budget, guests, vendors and countdown.
Deadlines
The rules, with the source
| What | Deadline | Source |
|---|---|---|
| Guest count | update before approving per-person quantities | workbook formulas |
| Vendor quote | confirm scope, taxes, service charges and gratuities | your signed quote |
| Deposit | match to a signed contract and receipt | your records |
| Final balance | check due date and cancellation terms | your contract |
All example amounts are fictional and are not market prices or vendor quotes.
Step by step
What to do, in order
1
Set the guest count
Enter your best current number; catering and other per-guest categories recalculate.
2
Replace every estimate
Enter current quotes, deposits, actual costs and balance dates.
3
Coordinate the day
Use the guest, vendor and countdown sheets to assign owners and catch missing details.
Questions
Is the spreadsheet free?
Yes. Open it online or download the Excel workbook without signing up.
Which costs change with guest count?
Catering, invitations, dessert, rentals and favors are formula-driven in the starter workbook.
Does it include guests and tables?
Yes. There is an RSVP, party-size, table, meal, accessibility and contact tracker.
Are the prices realistic quotes?
No. Every example amount is fictional; replace it with current written quotes.
Can I track deposits and due dates?
Yes. Budget and vendor sheets separate deposits, latest amounts, balances and due dates.
Other documents
Keep the papers in one place
Letters, receipts and notices in one folder you can share with family or a lawyer. The templates and the editor are free; Layers is free for up to 20 people.
Planning aid only. Confirm quotes, taxes, service charges, gratuities, scope, cancellation terms, deposits and balances with each vendor.