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Bitrix24 Form W-2 · missing or wrong · request
Missing W-2 request letter — what to send your employer, and when to call the IRS
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Short answer. Employers furnish Forms W-2 by January 31. Form W-2 to employees: by January 31 (IRS, Employment tax due dates).
Enter a date — we’ll count the deadlines
- Follow up if no answer (suggested: 7 days)type the date
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Check your own case.
The 7 days are a suggestion for your letter, not a legal period. The IRS says: contact your employer first; if you still do not have the form by the end of February, call the IRS at 800-829-1040 (Tax Topic 154).
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If the employer does not answer, the follow-up letter is already written — just add the date.
Deadlines
The rules, with the source
| What | Deadline | Source |
|---|---|---|
| Form W-2 to employees | by January 31 | IRS, Employment tax due dates |
| Date on a weekend or holiday | the due date moves to the next business day (January 31, 2027 is a Sunday) | IRS Publication 509 |
| No W-2 or a wrong W-2 | contact your employer first | IRS Tax Topic 154 |
| Still no W-2 by the end of February | call the IRS at 800-829-1040 with the employer's name, address and EIN | IRS Tax Topic 154 |
| Need to file before it arrives | Form 4852 (substitute for Form W-2); if the real W-2 differs later, file Form 1040-X | IRS Tax Topic 154 |
Quoted from IRS pages (Employment tax due dates; Tax Topic 154). State rules on final paychecks are separate and are not covered here.
Step by step
What to do, in order
1
Check the portal first
Many employers post W-2s in the payroll portal — look before you write.
2
Send the request
E-mail to payroll or HR is enough; the letter below is ready.
3
Confirm your address
Most missing W-2s went to an old address. Put the right one in the letter.
4
Follow up
The follow-up letter is on the second page.
5
End of February
No W-2 yet — call the IRS at 800-829-1040 with your employer's name, address and EIN.
6
Filing deadline close
Ask about Form 4852, the substitute for a missing W-2.
Questions
When should I get my W-2?
Employers furnish Forms W-2 to employees by January 31. When January 31 falls on a weekend, the date moves to the next business day.
I left the job. Do I still get a W-2?
Yes — the W-2 covers wages paid during the year. Write your last day and your current address in the letter.
When do I call the IRS?
If you still do not have the form by the end of February after contacting your employer (IRS Tax Topic 154). Have your employer's name, address and EIN ready.
Official sources
Other documents
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This is a ready letter and a date reminder, not legal or tax advice.